About

CCSD #46: Community Consolidated School District 46 is located in north-eastern Illinois in central Lake County, approximately 40 miles north of Chicago and 14 miles west of Lake Michigan. The district serves parts of the villages of Grayslake, Third Lake, Hainesville, Round Lake, Round Lake Park, Round Lake Beach, and Lake Villa. The district is comprised of seven schools. Kindergarten through fourth grade students attend one of four neighborhood schools

Client Requirements

  • Implement AllofE’s applicant tracking product with the district’s customized functionality and content.
  • Customize the application by adding client-specific forms which contain all information specified by the client, and conformed to any other requirements they might have.
  • Design custom reports which allow the client to search their applicants based on the position or positions the applicant expressed interest in.
  • Set up security that is customized according to the client’s needs.
  • Make the application user-friendly without sacrificing any functionality.

Solution

AllofE’s Applicant Tracking system provided all the standard functionality for application submission and management. In addition, it provided built-in security, which could be set up with different levels that reflected the users that would be accessing the system, so that applicants could view, modify, and submit their own application while administrators could search and manage all applications. Applicant Tracking is also fully customizable, thus it provided the option to add multiple custom-designed application forms and customized reports according to client specifications.

The district wanted two forms, one for classified and one for certified personnel. They submitted their old paper forms to AllofE, and our designers made interactive versions of the forms, built with all Grayslake’s original wording and structure from the old forms, and formatted with usability in mind.

In addition, the district wanted to search their applicant base according to position desired, as a result an administrator could select one or more positions, generate the report, and abbreviated information would be shown about all applicants who had expressed interest in the position or positions selected. During implementation we set up two such reports, one for certified and one for classified personnel.

Effect

With the new online applicant tracking system, CCSD 46 was be able to quickly and easily check for responses to their online application forms without any previous computer knowledge. Applicants were be able to log on with their own ID and password and see the applications available to them, and easily fill out and submit the applications online. The system automatically stored each application and allowed administrators to search, export, and manage the applications. Applicant Tracking provided the district with an online job application system that completely transformed their virtual job application process.