Profile

About CCSD #46: Community Consolidated School District 46 is located in north-eastern Illinois in central Lake County, approximately 40 miles north of Chicago and 14 miles west of Lake Michigan. The district serves parts of the villages of Grayslake, Third Lake, Hainesville, Round Lake, Round Lake Park, Round Lake Beach, and Lake Villa. The district is comprised of six schools. Kindergarten through fourth grade students attend one of four neighborhood schools.

Client Requirements: 

• A fully comprehensive web-based applicant tracking system that would allow prospective district employees to fill out and submit a job application form online.
• Allow administrators to log in and view the applications received, and then provide them with options for downloading and managing the applications. 
• Allow administrators to forward applications to any other interested parties.
• Allow applicants to upload a resume, cover letter, and other relevant documents to submit with their application.
• Customization to display online versions of the district's former paper application forms.
• The ability to filter and search applications using several different criteria, most notably the date the application was submitted and the position the applicant was interested in.
• A level of usability that would make everything fully accessible to non-technical users.

• Implement AllofE's applicant tracking product with the district's customized functionality and content.
• Customize the application by adding client-specific forms which contain all information specified by the client, and conform to any other requirements they might have.
• Design customized reports which allow the client to search their applicants based on the position or positions the applicant expressed interest in.
• Set up security that is customized according to the client's needs.
• Make the application user-friendly without sacrificing any functionality.

AllofE's Applicant Tracking system provides all the standard functionality for application submission and management. In addition, it provides built-in security, which can be set up with different levels that reflect the users that will be accessing the system, so that applicants can view, modify, and submit their own application while administrators can search and manage all applications. Applicant Tracking is also fully customizable, providing the option to add multiple custom-designed application forms and customized reports according to client specifications.

The district wanted two forms, one for classified and one for certified personnel. They submitted their old paper forms to AllofE, and our designers made interactive versions of the forms, built with all Grayslake's original wording and structure from the old forms, and formatted with usability in mind.

In addition, the district wanted to search their applicant base according to position desired, so that an administrator could select one or more positions, generate the report, and abbreviated information would be shown about all applicants who had expressed interest in the position or positions selected. During implementation we set up two such reports, one for certified and one for classified personnel.

With the new online applicant tracking system, CCSD 46 will be able to quickly and easily check for responses to their online application forms without any previous computer knowledge. Applicants will be able to log on with their own ID and password and see the applications available to them, and easily fill out and submit the applications online. The system will automatically store each application and allow administrators to search, export, and manage the applications. Applicant Tracking provides the district with an online job application system that completely transforms their virtual job application processes.