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Features
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How Does It Help?
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| Room Management |
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Building Management |
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Manages regions, buildings, building sections, floors and rooms with room layouts, capacities, and features. This allows you to perform advanced searches to find locations that meet your scheduling needs. |
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Layouts and Capacities |
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Defines the available room layouts such as conference, banquet, classroom and the associated capacity for the layout. |
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Multiple Room Events |
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Allows you to schedule multiple rooms for an event. |
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Color Coded Floor Maps |
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Provides floor maps with color-coded availability. |
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| Asset Tracking |
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Equipment Management |
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Manage equipment information including manufacturer, purchase details and equipment images. |
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Supply Tracking |
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Track supply usage, inventories and reservation costs on a per unit basis. Allows you to define reservation information for inventoried supplies, from pens and notebooks to perishable items such as food and drinks. |
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Asset Scheduling |
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Schedule equipment and supplies with a room event or separately. |
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Asset Location |
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Track the home location of an asset along with the current or reserved location on a particular date. |
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| Availability Searches and Reporting |
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Availability Search |
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Advanced color-coded availability shows room and equipment scheduling time line based on the time frame searched. |
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Location Filtering |
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Search and filter asset availability based on region, building, floor, capacity and attributes. |
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Reservation Reports |
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Generate comprehensive reservation reports for a day or a date range to show when an asset is scheduled, what supplies have been requested, and the total cost for the reservation. |
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| Scheduling and Requests |
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Automated Requesting |
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Submits reservation requests directly from your web site or intranet. |
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Automated Notification |
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Automatically e-mails reservation requests to the person in charge of the room, equipment or supplies. |
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Overbooking Checks |
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Automatic checks for overbooking of rooms and equipment. Prompt notification when overbooking occurs. |
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Overbooking Override |
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Ability to override duplicate booking when necessary. |
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| User Management and Security |
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User Levels |
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Defines the functionality available to a particular user. Administrative users, for example, would have access to manage room information while reservation schedulers would just have access to availability and reservations. |
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Data Management |
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Assign access to individual rooms, equipment and supply management on a per user or department basis. |
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