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The Opportunity:
AllofE is looking for organized and focused individual(s) for the administrative assistant position to perform job functions in various areas within the organization. Starting off at a part time position requiring 20-25 hours per week, the position has the potential to grow to a full time status depending on performance.
The candidate will perform a variety of administrative, office management and business functional tasks including:
+ Front desk and reception activities
+ Answer phones, greet clients and manage office events
+ Write various corporate documentation, procedures, guidelines
+ Schedule and manage office maintenance
+ General tasks – water plants, distribute mail, make coffee, etc.
+ Activity calendar management for senior officers/personnel
+ Provide support in other departments as needed
+ Manage human resource documentation, contracts and handbook
+ Help with new employee orientation and familiarization and other HR functions
+ Filing and other office document organization
+ Help with creating web site content, help manuals, product brochures and other product support material
+ Work with Product Marketing team and participate in related activities, research materials and help in marketing related activities
+ Learn new computer software and tools to help with activities for product marketing
Desired Qualifications:
+ Sophomore / Junior / Senior / Grad Student working towards BA / BS / MS in any major with related knowledge in any of the areas of:
- Business
- Journalism
- Communication Studies
- Computer Science
- other Majors
+ An understanding of basic office software with the ability to learn other computer applications quickly
+ Good word processing, technical and organizational skills
+ Interest to learn new software and technology
+ Very strong communication skills, writing skills, being a self-starter and the ability to work in a focused team environment
+ Ability to take initiative and responsibility while working with others in an interactive team environment,
+ Exceptional work ethic, practice of goal setting, time management and organizational skills
+ Listening attentively and actively to fully understand information from many points of view
+ Computer software and technology related experience will be considered a plus.
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